How Do You Use The Navigation Pane In Word 2010 For Mac?

HOW DO YOU USE THE NAVIGATION PANE IN WORD 2010 ? DOWNLOAD THE EXAMPLE

This pane displays headings in outline format, making it easy to find missing and misplaced content and restructure large sections by dragging headings. However, thanks to Word 2010's new Navigation Pane, these tasks are much simpler, because you can bypass all that manual frustration. Reorganizing is also difficult when you must combine large cut-and-paste tasks with all that scrolling. Place cursor at the Navigation Pane, press Ctrl + A keys to select all outline content, and then press Ctrl + C keys to copy them.Browsing and reorganizing a long document can be tedious work-there's a lot of scrolling, often times right past what you're looking for. Now the Outline is displaying on the Navigation Pane. Note: If your document is opening in PowerPoint 2010, please click View > Normal firstly, and then click the Outline tab at the top of Navigation Pane.

The Navigation pane doesnвЂ™t display headings that are in tables, text boxes, or headers or footers.For the Navigation Pane to work for you, apply Word's built-in heading styles. If youвЂ™ve applied heading styles to the headings in the body of your document, those headings appear in the Navigation pane. Why is the calendar permissions button greyed out in Outlook 2016 for MacTo open the Navigation pane, press Ctrl+F, or click View > Navigation Pane.

You can work with any document, or you can download the example. It doesn't support the drag-and-drop feature, and I don't discuss it in this article. Word 2007's counterpart is the Document Map feature. This feature is new to 2010 and continues in 2013 the information in this article applies to both versions.

To view it, click the View tab, and then check the Navigation Pane option in the Show group. I tried to create an autoexec macro that would collapse the pane when the document opens but when I try to record the Navigation Pane being collapse it does not record.The Navigation Pane isn't enabled by default. Every time I open my journal document I always have to collapse the Navigation Pane because I just want to see the first headings. It (Folder List button on the navigation pane or Ctrl+6 on your keyboard).I like using the Word Navigation Pane. Getting startedIf you only need to do it once, close Word, adjust the date & time in your. I've kept it simple, so it's easy to work with-but this pane's benefits will quickly become apparent.

To quickly jump to a section, simply click that heading in the pane. NavigatingReducing your document to a visual outline is great, but you can use the headings in the pane to navigate through your document (hence the pane's name). Each level is indented by its respective position, making it easy for you to visually spot both main sections and subsections. The pane can accommodate up to nine levels. Are for Word 2010, but using styles in Word 2007 is the same except where noted.The sample document has two main levels, four second-level headings, and one third-level heading. Try to imagine a long document with lots of headings and subheadings quickly reduced in this simple, top-to-bottom view.To open the Reveal Formatting pane in Word, first select the text for.

For example, let's add a new Formatting Basics section to the beginning of the Formatting main section as follows: When this happens, the pane is invaluable for providing the bigger-picture view you need to determine the right spot in the document.Once you find the right spot, adding the new section is simple. You can use the Find feature to find the section before or after, but what happens if you're not sure where you want to put the new section? Perhaps you have a general idea of where you want to put the new section, but you don't remember the headings in the area. Adding and deletingAdding a section isn't difficult unless the document is long-then finding the right spot can become a scrolling nightmare! Okay, I'm being a bit dramatic. Similar to the headings, you can click a page to jump to that page in your document.Figure C View thumbnails instead of headings. To view thumbnails, as shown in Figure C, click the Pages option at the top of the pane.

If you change your mind, press + or Undo in the Quick Access Toolbar.Moving large chunks of text is awkward at best, and this is where the new Navigation Pane really excels. Simply right-click the heading and choose Delete as shown in Figure F. You could do it manually, of course, but the pane is more efficient.Deleting a section is also easy. Doing either updates the heading in the pane and changes the heading style for the heading text in the document accordingly.

Word will move the entire section-its heading and all of its text.That's certainly easier than finding the section visually while scrolling, selecting the entire section (sometimes a section can comprise multiple pages) and then dragging or copying the section to the new position, after scrolling more to get there! About the trianglesYou've probably noticed that the triangles in the headings are both black and clear that means something. Drag the heading until the rule is under or below the position where you want the heading to reside, and then release it ( Figure H). Hold down the mouse and drag that section up using the black rule that appears ( Figure G) as your guide. Notice that Word also selects the text in the document. Select the Changing themes section. Let's move the Changing Themes subsection to the first main section under Theming as follows:

The bigger pictureMoving the About themes section was good practice, but structurally, it doesn't belong there. If there's no triangle, the section has no subsections. The clear triangle indicates subsections that are hidden. As you can see in Figure I, a clear triangle points to the right.Figure I Use triangles to collapse and expand sections.The black triangle indicates subsections that are visible. For instance, to collapse the Formatting main heading, simply click that black triangle.

Let's put everything you've learned to practice and make that improvement: It requires a new Theming main section. In this case, it's easy to see that the About themes subsection doesn't belong in the main introductory section-nor does it belong where it was in the Formatting main section.

Release the About themes section ( Figure L).Now the About themes and Changing themes subsections (including that sections third-level section About Quick Styles) are under the main Theming heading. Select and drag the About themes section to the new Theming main section ( Figure K). Enter the new main heading text, Theming. Right-click that heading and choose New Heading After ( Figure J).

These are decision that the Navigation Pane can help you make and then implement. Also, there's an argument to be made that the Formatting and Theming main headings could disappear, and all of your subheadings could become third and fourth-level sections in the first sections. You might consider more consistent subheadings.

When contacting me, be as specific as possible. Send me your question about OfficeI answer readers' questions when I can, but there's no guarantee. Use the Search control just above the view options to enter search text, then use the Results view to explore them further. Word's Find feature is now part of the Navigation Pane.

I'm not reimbursed by TechRepublic for my time or expertise, nor do I ask for a fee from readers. Please mention the version and app you're using.

How Do You Use The Navigation Pane In Word 2010 ? Download The Example

How Do You Use The Navigation Pane In Word 2010 For Mac?